If you’re an events manager regularly tasked with the job of organising the next office corporate function, there are some great tech tools to point you in the right direction.
Women Love Tech uncovered our five favourite tools and apps to help you make event planning a breeze.
If you’re trying to get everyone to agree on a time or date for an event, download Doodle to make the process very simple. It allows people at a company to use a poll to vote on multiple dates and times that suit their schedules. The majority wins. Doodle also connects with your virtual address book and calendar on your email, syncing your meeting polls with the rest of your schedule.
Eventbrite Organisers App
This is a one-stop-shop for managing your event on-the-go; from editing event details, to checking guests in on the day and tracking ticket sales. The event app gives you access to reliable, real-time data so you can make fluid marketing and operational decisions. It also manages customer service requests, such as looking up orders or refunds.
Canva steps in when it’s time to design the invitations. It’s a graphic design tool (that you can also download as an app) that can help you create designs for web or print. This allows you to use ready-made templates, which you can taper to add your own unique style with filters and text.
Once you’ve got your guest list, photos, notes and other important documents synced across your devices, you’ll need a storage space to keep everything organised and accessible to your team. Store all your paperless goodies with Dropbox to access it from any device, and even edit it on the spot. Dropbox also allows organisers to share a simple link with their attendees, so that it’s accessible with one click.
When you’re busy organising an event, the Boomerang app for gmail lets you set a time for emails to automatically send later. This is ideal for bulk invites and RSVPs, which you can assign for different times, so that you don’t need to worry about forgetting to press send on the invites.